Privacy Policy

Overview

We only collect the information needed to run a single party invitation and RSVP. That usually means names, RSVP responses, and (if the host asks) allergy information and/or other details that are needed for a party (for example, height for a climbing party).

We use this data only to manage the event. We don’t sell it, reuse it, or use it for advertising.

All personal data is automatically deleted shortly after the party. Once it’s gone, it’s gone.

Parents and guardians stay in control of the information they provide, and you can ask for it to be removed at any time before the event.

This Privacy Policy explains how we collect, use, store, and delete personal data when you use this website (“the Site”).

We are committed to keeping personal data to a minimum and deleting it as soon as it is no longer needed.

1. Who We Are

This Site provides a simple way to create and manage children’s party invitations and RSVPs.

For the purposes of UK data protection law, we are the data controller for the personal data collected through the Site.

If you have any questions about this policy, you can contact us at:
[email protected]

2. What Data We Collect

We only collect data that is necessary to run a party invite and RSVP.

Data provided by the host

• Host name
• Email address
• Party details (date, time, location, notes)

Data provided by invitees / parents or guardians

• Child’s first name (or nickname)
• Parent or guardian name
• RSVP response (attending / not attending)
• Allergy or medical information (if requested by the host)
• Limited additional details (e.g. birthdate, height, shoe size etc if requested by the host when a party venue requires these in advance)
• Optional contact details (e.g. email or phone number, if requested)

We do not collect

• Children’s surnames (unless explicitly entered)
• Photos
• Location tracking
• Payment details (unless clearly stated elsewhere)
• Any extra details unless specifically indicated by the host

3. Special Category Data

If allergy or medical information is collected, this counts as special category data under UK GDPR.

We process this information:

• Only for the purpose of keeping children safe at the event
• Only when the host has explicitly requested it
• Only for the duration of the event

This data is deleted automatically shortly after the event ends.

4. How We Use the Data

We use personal data only to:

• Create and display party invitations
• Collect and manage RSVPs
• Share RSVP details with the host
• Contact hosts or invitees about the event if necessary (e.g. confirmation or changes)

We do not:

• Sell personal data
• Use data for advertising
• Create profiles
• Reuse data for future events

5. Legal Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

• Consent – when invitees submit RSVP details
• Legitimate interests – to operate the Site and manage invitations safely
• Explicit consent – for any allergy or medical information

You can withdraw consent at any time before the event by contacting us.

6. Data Retention

We keep data for as short a time as possible.

• Event and RSVP data is automatically deleted shortly after the event
• Backup data is removed within a reasonable technical timeframe
• Aggregated, anonymous statistics may be retained (these cannot identify anyone)

Once deleted, data cannot be recovered.

7. Who We Share Data With

We do not share personal data with third parties except:

• Hosting and infrastructure providers (e.g. email or SMS delivery), strictly to operate the Site
• When required by law

All service providers are required to handle data securely and in line with data protection law.

8. International Transfers

We aim to keep data within the UK or countries with adequate data protection safeguards.

If data is transferred outside the UK, appropriate safeguards are in place.

9. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate data
• Request deletion of your data
• Withdraw consent
• Object to certain types of processing
• Lodge a complaint with the Information Commissioner’s Office (ICO)

You can exercise these rights by contacting us at [contact email address].

10. Children’s Privacy

This Site is intended to be used by parents or guardians, not directly by children.

We do not knowingly collect personal data directly from children without parental involvement.

11. Cookies

We use only essential cookies required for the Site to function.

We do not use:

• Advertising cookies
• Cross-site tracking
• Behavioural analytics tied to individuals

Details are provided in our Cookie Policy (if applicable).

12. Changes to This Policy

We may update this Privacy Policy from time to time.

If changes are significant, we will make them clear on the Site.

13. Contact

If you have questions or concerns about privacy or data protection, contact us at:
[email protected]